App Storm: Tools to help the busy event professional

App solutions for event planners

As an event planner, do you make the most of your mobile device or tablet, or are you still tethered to your desktop for all things work related? If you’re nodding your head to the latter, perhaps now is the time to consider another way to continue business conversations and transactions when you’re out of the office. But with an ever-growing list of mobile apps, where to begin?

Meet Dahlia El Gazzar. With more than a decade of experience in the meetings industry, both on the planner side as well as the supplier, she knows a thing or two (or three or four) on which apps can help busy event professionals. In fact, she’s made it her mission to help planners optimize time and be more efficient and productive when on-the-go.


Communication app solutions:

When you’re a planner, having to manage a large team as well as various outside vendors at the same time can be tricky. “Email is the world’s communication network, but it’s a terrible tool for getting work done,” says Dahlia. “On email, our information gets split across multiple places, and it takes a lot of time and effort to keep them updated.” Two apps Dahlia uses to combat this are Slack and Outlook. Slack, she says, makes communication more efficient by replacing long-winded emails with short chat room-like texts, and it allows you to tag messages. Outlook, on the other hand, functions like the standard Mail app, but allows users to add storage accounts like Google Drive and Drop Box, meaning you can access and attach files to your emails easily.


Project management app solutions:

When planning an event there are so many moving parts that it can be challenging to keep on top of all the components. But intuitive apps like EventCollab, Getplanning, Trello, Asana, and Basecamp ground the collaboration and teamwork all in one place, and allow members of your group to chat, assign, follow-up on tasks, and track the progress of a project.


Note taking app solutions

Want to keep your notes organized and synced across all your devices? There’s an app for that! Many, actually, but Dahlia’s favourites include Evernote and OneNote. These tools allow users to capture thoughts, tag, email, make lists, and much more.


Travelling app solutions

On-the-go and need to sign a contract? Adobe Acrobat Reader is an app that allows users to apply virtual signatures, as well as annotate, view, and share documents.

For the jet-setting event planner, Google Translate is a fun and functional app that utilizes the camera feature on phones to translate documents (including menus!) into other languages.

Bradley is an app that functions as a personal travel assistant and helps users with planning and booking needs.

Finally, Hopper is Dahlia’s app of choice when it comes to airfare as it allows planners to view the lowest prices before booking flights.


Last words and quick tips from Dahlia

  • When trying any new technology, give yourself a full 21-day time span to test it out and get used to the new interface and functionality.
  • Turn off notifications so you aren’t constantly bombarded with notices for messages or updates.
  • Living in a world of tech overload, while exciting, can certainly be overwhelming. One way to help you manage it all is by scheduling a time to tackle your inbox and answer messages.


–What’s your favourite app to help with the event planning process? Let us know in the comments below.–

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